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The good news is with a well-qualified company, you can count on impressive results as long as everyone understands the expectations. Before considering the details of any landscape agreement, HOAs should consider their specific needs. What are the expectations of maintaining the property according to the guidelines that each of the member properties has?
For example, are all residential properties maintained by the lawn care company or just common, shared ground? These types of decisions fall on the shoulders of the HOA to communicate well with the landscape crew during an initial consultation. After that initial consultation, consider the HOA landscape agreement carefully.
It should outline everything that needs to be completed. This should outline every service that the maintenance company will provide. For example, will the maintenance provider just cut grass or will it also Landscape Maintenance Agreement 30 help with weed control, leaf removal, and mulching?
This ranges widely from one HOA to the next. During your consultation and walkaround with the maintenance team, talk about these types of needs. Here are a few examples you may wish to consider. At the heart of most HOA landscape maintenance agreements with landscaping companies are the grass-cutting services.
Trimming, which may not always be included in the contract, can help to define areas and control growth. Outline expectations here for where grass needs to be cut, the length of the trim, as well as any specifics for special areas such as playgrounds or sports fields. This may include trimming bad branches from time-to-time. It may also include shaping and pruning trees and brushes to keep them properly fitted to the area.
Pruning is also an important step in maintaining the health of these plants. Pest control, as it relates to landscaped areas, may include various steps to ensure the property is well-maintained.
Though it may be beneficial on an annual basis, proper aeration is an investment in the long-term growth and health of a lawn. Ensuring a property maintenance company can complete it when needed, helps ensure proper grass health. Most property management companies do not install landscape irrigation systems though some companies are happy to design and install these for you as well. However, installation is just one step.
Your service agreement may include checks of the system to ensure it is operating properly and hitting all target areas well. It can be an important way to help ensure the property continues to thrive.
Mulching works to protect tree roots and helps create a beautiful space. It can be an excellent investment in adding value to a property. Mulching shared or common areas are common, especially during the spring or fall season. Like pest control, your HOA landscape standards need to be met with weed control as well. This should include addressing the specific needs of various areas of the property and the type of product being used to preserve the lawns.
For example, grass cutting may be acceptable one time a week. You may only need pest and weed control every six weeks, though. Outline the frequency based on a set timeline once a week, every month, etc or if it should be done as needed. For example, tree trimming may be something that is done only when there is overgrowth. Within an HOA, there are several key decisions that need to be made based on the amount of area maintained by the company.
In other areas, especially in areas with shared buildings, such as condominium developments, HOA fees include grass cutting and lawn maintenance services. The HOA landscape maintenance agreement signed, then, needs to specifically outline which areas need maintenance and which do Landscape Maintenance Software Review not.
Often, a map of the community, especially if it is large, is the best way to outline these goals. Ensure it is clearly understood within the contract to protect all parties. The contract should outline other requirements as well, including when payment is due, how much the fees are, and how they should be collected. Define what type of payment method is acceptable.
In addition to this, outline the frequency of payment. Many times, HOA landscape maintenance standards will include a flat fee for specific work. There may be add-on fees for services not performed on a routine basis. Be sure to understand the differences here to ensure clarity in the true cost of the contract.
What happens if residents are not happy with the workmanship? What if there is a problem that arises? When the HOA landscape maintenance guidelines are set, they should include some method for the property owners to talk to and with the landscape company to correct problems.
This ensures everyone is happy with the details and has the ability to take action when necessary. Contact our team today. He regularly attends classes to maintain the most current industry standards, along with overseeing crews, fleet, equipment, and contracts. He has 20 years of experience, from crew member to management to company partner.
What Is the Scope of the Work? Grass Cutting and Landscape Maintenance Jobs Gold Coast 4d Trimming At the heart of most HOA landscape maintenance agreements with landscaping companies are the grass-cutting services.
Tree and Shrub Care This may include trimming bad branches from time-to-time. Pest Control Pest control, as it relates to landscaped areas, may include various steps to ensure the property is well-maintained.
Aeration Though it may be beneficial on an annual basis, proper aeration is an investment in the long-term growth and health of a lawn. Irrigation Checks Most property management companies do not install landscape irrigation systems though some companies are happy to design and install these for you as well. Mulching Mulching works to protect tree roots and helps create a beautiful space. Weed Control Like pest control, your HOA landscape standards need to be met with weed control as well.
Outline Specific Areas Within an HOA, there are several key decisions that need to be made based on the amount of area maintained by the company. Payment Terms and Contract Details The contract should outline other requirements as well, including when payment is due, how much the fees are, and how they should be collected.
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